Embassy Legalization

Embassy Legalization

 

International documents that are originated in one country, but are intended for use in another country require embassy legalization to be recognized by the legal system of the foreign country. Embassy legalization is the alternative method for authenticating a document that is utilized for countries that are Non-Hague Convention countries. These countries do not recognize the Apostille as a means to authenticating documents per the 1961 Hague Convention icon_newWindow.

The embassy legalization process involves the affirmation of document validity and the documents are evaluated for original signatures, stamp prints, and seals, and are separately deemed as authentic components to support the validity of the paperwork.

The Embassy Legalization Process

WCS specializes in handling both the Embassy Legalization and Apostille process for our customers with speed and efficiency.

The process for Embassy Legalization is very much dependent on the type of document and specific requirements of the destination country.

We can very broadly outline the process through the three categories of documents and the procedure required for authentication:

1. Government Document/s – are any document/s or certificate/s issued by a Federal, State or Local govt. entity.

The Embassy Legalization process for this type of document/s includes processing your document/s with the U.S. Department of State Authentications Division in Washington, D.C. and the Embassy of the destination country. Please note, for personal documents like birth, marriage, death and divorce certificates, you must legalize your document with the Secretary of State in the State that your document was issued. If it is not in DC and Maryland, you can either use our services at an extra cost or do it on your own.

2. General Document/s – are any document or certificate NOT issued by a Federal, State or Local govt. entity. This is the largest catch-all category.

The Embassy Legalization process for this type of document/s includes processing your document/s with a local Notary, certification by the appropriate Secretary of State or D.C. Treasury (if WCS completes the process on your behalf), the U.S. Department of State Authentications Division in Washington, D.C., and the Embassy of the destination country.

3. Commercial/Shipping Document/s – are documents used for shipping product out.

The legalization/authentication process for Commercial/Shipping Documents is highly variable based on destination country. This is primarily because some Apostille/Hague Convention countries require that you follow a separate legalization process with your shipping/documents. On the other hand, for many countries, the legalization of documents is not required.

Below is a list of some of the more popular non-Apostille countries where embassy legalization is required:

Algeria
Bolivia
Egypt
Haiti
Iran
Iraq
Jamaica
Jordan
Kuwait
Libya

WCS has a competitive advantage in handling the embassy legalization process given our proximity and relationships to the embassies in Washington, D.C. We stay on top of the specific requirements for each and every country on behalf of our clients. If something changes, WCS is the first to know and has the ability to adapt immediately to get your documents legalized. Even with difficult cases and sudden embassy changes, WCS will not rest until your documents return to you authenticated.

Don’t see your destination country listed here? It might be that the country falls under the Apostille category.

Or else, just give us a call or drop us a line. We can help.

About WCS

Washington Consular Services (WCS) is the trusted, premier provider of document legalization and authentication services for global business--proactive, efficient and always at your service. Learn more>>

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